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Human Resources Manager / Sr. Manager at 54gene

54gene was founded in 2019 by Dr. Abasi Ene-Obong to address the significant gap in the global genomics market: Nearly 90% of genetic material used in pharmaceutical research is caucasian. Only 2% is African, despite the fact that Africans and people of African ancestry are more genetically diverse than all other world populations combined.Department: Administration / Operations
Status: Full-Time
Reports to: Head of Human Resources

Job Description


The Human Resources (HR) Manager / Sr. Manager works under the direction of the Head of Human Resources to develop human resources policies, procedures and processes to support the effective and efficient personnel lifecycle management of the Nigeria office of the 54gene company
In support of senior leadership, s/he coordinates routine employee performance reviews, job description development and updates, and develops professional development programs. In addition, the HR Manager/Sr.
Manager coordinates employee recruitment, onboarding, and new employee orientation
S/he has a primary responsibility for oversight of human resources legal compliance, management of employee data/HRIS system, research and management of employee benefits packages, and coordinates with the Finance team for payroll-related updates as needed.


Roles and Responsibilities
Human Resources Policy & Compliance:


Ensure company’s human resources compliance; stay abreast of federal, state, local and global employee and payroll law changes; coordinate with executive management and relevant stakeholders to research, draft and implement internal policy changes as needed
Ensure any employee complaints are addressed within the law and internal policy
Work in conjunction with Head of Human Resources and key stakeholders for any severe human resources policy violations, or employee-related legal claims or actions
Research and develop human resources policies and procedures, including Employee
Complete required HR-related filings, audits and reports, for external regulatory entities
Serve as a resource to employees and management to interpret general human resources policy, e.g. benefits, payroll and time off policies, complaint and discipline policies, etc.


General HR Management:


Prepare HR (strategy and goals) reports for executive management, department and site directors, as requested
Ensure HR procedures are carried out and comply with employment law and regulations
Manage employee onboarding, orientation, routine performance reviews, as well as exit interviews (“off”-boarding), in conjunction with management and administrative staff
Track company HR budget and ensure it stays on target
Co-manage HRIS (employee/ payroll) database in conjunction with Finance and payroll staff
Manage (electronic) personnel files, employee records and employee data
Work with Head of Human Resources and senior management to create and update job descriptions
Develop employee packets and templates, e.g. onboarding, performance reviews, exits
Perform ongoing background checks, periodic employee paperwork audits, per policy and procedure requirements
Identify employee conflicts and suggest potential solutions.


Employee Benefits Management & Payroll Support:


Review and monitor staff benefits, including (paid) time off
Coordinate new hire and annual employee benefits enrollment for Nigeria office
Provide payroll/finance staff payroll-related updates in a timely manner, including employee hires or exits, salary, benefits or other withholding changes
Process/track time off approvals in coordination with payroll staff
Conduct salary research, annual review of existing employee compensation, assist department directors and executive management in payroll budgeting and projections.


Employee Recruitment & Retention:


Create and implement recruitment strategies, in conjunction with executive and senior management
Post job opportunities for Nigeria office, as approved by the Head of Human Resources; conduct direct recruiting and scouting, as directed by Head of Human Resources
Manage application process; conduct initial screening of applications to short-list candidates; coordinate application review with hiring managers and department heads
Conduct reference and/or background checks for short-listed candidates
Conduct initial phone interviews; coordinate finalist phone/video/in-person interviews with hiring managers, senior and/or executive management
Prepare offer letters and compensation packages in conjunction with management & Head of Human Resources
Create and implement retention strategies, in conjunction with executive management.


Professional Development:


Research external professional development opportunities, conferences; contract with training organizations, as needed
Develop internal professional development programs, conduct annual trainings, lunch and learns, etc.
In conjunction with Head of Human Resources and management, create and track employee professional development plans, including role-specific continuing education requirements 
Schedule and coordinate company-wide employee (in-person and virtual) trainings, as well as site, department and role-specific training needs


Other:


Work in conjunction with Office Manager to post and process employment applications, conduct and manage employee onboarding and orientation, manage employee paperwork, as well as coordinate staff trainings and ongoing professional development
Other duties as assigned.


Requirements
Knowledge, Skills & Abilities:


Excellent interpersonal verbal and written communication skills
Strong organizational savvy and attention to detail
Ability to manage multiple priorities and meet deadlines
High degree of proficiency with MS Office, including advanced email & calendar management, word processing, spreadsheet and database skills
Proficiency in the use of standard office equipment
Proficiency in use of voice and video conferencing software and equipment
Ability to work independently to perform a wide range of duties under general guidance from supervisor; high level of integrity and dependability
Knowledge of HR and payroll-related laws, legal requirements, mandated reports
Strong research skills, and ability to interpret legal and policy requirements
Strong proficiency in analyzing information, compiling data and preparing reports
Cross-cultural competency; ability to work with a diverse, global team
English fluency; proficiency in French is a plus.


Education & Certifications:


Bachelor's Degree in Business, Human Resources or related field required
SHRM or similar credentials/certification, strongly preferred


Experience:


5+ years experience as a Human Resources Manager or similar role 
Experience managing an HRIS employee data management system required; prior experience setting up a new HRIS software system, strongly preferred
Experience developing and conducting new hire orientation and/or other employee training required
Experience researching and drafting HR policies and procedures, strongly preferred
Experience creating employee forms, templates, packets, required
1-3 years of supervisory experience, is a plus  
Demonstrated success working in a fast-paced, swiftly changing entrepreneurial environment; experience in rapidly growing companies, preferred
Experience working in a company based in multiple locations, preferred; global experience a plus.








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